Temporary Construction Administrative Coordinator

Job Posted 4/8/2025
POET LLC
Colorado Springs, SD
United States
Job Description
ABOUT POET

At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty-five years, our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world.

CULTURE IS KING AT POET

We're all on the same team. We always communicate. And we park our egos at the door. These aren't just slogans on our walls. It's the way we do things at POET. We provide an environment for team members to maintain a healthy work-life balance. It's the best way to optimize health, wellness, and productivity in a sustainable way. We work hard. We play hard. We have frequent team events, volunteer efforts, and we know how to celebrate wins!

JOB SUMMARY

The Construction Administrative Coordinator is responsible for managing all aspects of maintaining the site construction office and assisting the Project Superintendent with the administrative responsibilities involved in overseeing the construction process.

DURING A TYPICAL DAY
  • General administrative duties to support POET Bioprocessing projects. Performs complex and confidential administrative functions including developing, typing and performing written or verbal correspondence. Responds to routine external correspondence.
  • Attend requested meetings in order to record minutes or represent the company. Prepare agendas, compile, transcribe, and distribute minutes of meetings.
  • Review and process necessary project submittals, internal documents, contract and bid documents, invoices, and project related correspondences.
  • Update, organize, and distribute project drawings.
  • Track delivery statuses of project purchase orders and verify that materials and equipment have been ordered and delivered as needed.
  • Document receipt of all materials and equipment on site, cross-reference with purchase orders to verify accuracy, and distribute delivery receipts.
  • Track the location and distribution of all materials and equipment on site to contractors.
  • Coordinate with the Inventory Specialist, Project Superintendent and other team members regarding deliveries, order check-in, organizing warehouse and construction offices, and distribution of materials to contractors.
  • Coordinate the paperwork necessary for change orders and distribute to the appropriate parties.
  • Maintain the POET Bioprocessing document management standards and protocol.
  • Monitor project documentation for compliance to POET Bioprocessing standards. Observed deficiencies will be reported to responsible parties.
  • Inform Project Managers and Engineers of critical information and retain copies of any documentation and correspondence requiring follow-up.
  • Organize, stock, and maintain the construction office.
  • Create and maintain various database and spreadsheet files as requested by managers.
  • Assist other departments as requested or assigned.
  • Foster a culture of safe behavior and environmental compliance at all times.
  • Maintain a team environment at all times and champion POET in the community.
  • Since we're all about teamwork and getting the job done, your skill may be put to a lot of other uses!

STRENGTHS OF A SUCCESSFUL CANDIDATE
  • High school diploma or equivalent required.
  • Ability to coordinate multiple tasks for a large professional team.
  • Highly professional and assertive. Must communicate precisely and accurately to internal team members, contractors, vendors, etc.
  • You know the basics of Microsoft Office Suite and Adobe Acrobat. You're capable of learning new programs.
  • Excellent organizational, time management, and communication skills as well as the ability to embrace change.
  • You communicate effectively in writing and in person.
  • You have the ability, or willingness to learn, to understand technical and day to day operation of a construction site.

WORK ENVIRONMENT
  • Up to 10% travel may be required for this position to visit the POET Headquarters, attend meetings, or perform other tasks. Overnight travel to POET's Sioux Falls headquarters may be required for orientation and training.
  • In this role, you'll be asked to drive a POET vehicle. A motor vehicle record check will be conducted during the preemployment process.
  • The work environment at POET is dynamic. You should expect a balance between time spent in the office and on the construction site, which may include some physical labor helping your team members.
  • This role has some physical requirements that our team members will need to be able to perform, such as:
    • Occasionally lifting weight up to sixty (60) pounds.
    • Occasionally bending, twisting and turning while lifting weight of less than fifty (50) pounds.
    • Data entry while seated for greater than one (1) hour.
    • Walking up to two (2) or more miles per day.
    • Pushing brooms, shovels, etc.
    • Working at heights.
    • Standing for extended periods of time.
    • Wearing Personal Protective Equipment (PPE).
    • Using hand and power tools.

GROWTH & DEVELOPMENT OPPORTUNITIES

At POET, we encourage internal development and growth by allowing team members to carve their own path to success. Leaders support team members with the necessary resources to develop their skills, achieve goals, and create the most value. We believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member's position and compensation are carefully determined by considering their unique qualifications and skillset.

BENEFITS
For eligible team members
  • Comprehensive benefits package: Individual and family plans for health, dental, & vision insurance, including a generous employer Health Savings Account contribution
  • Quarterly Profit-Sharing Bonuses and Bi-Annual Incentive Bonuses
  • Competitive pay, including shift premium pay for qualifying positions
  • 401K with company match
  • Paid time off and paid holidays - 40 hours available on day ONE!
  • Paid Parental Leave
  • Tuition reimbursement
  • Attractive Relocation Assistance and Bonus Programs for qualifying positions and/or locations

OTHER PERKS
For eligible team members
  • A multifaceted wellness program encompassing the whole person - mentally, physically, and spiritually
  • Onsite fitness centers or fitness reimbursements
  • Safety and cold weather gear reimbursements
  • Discounted home and auto insurance

POET is an Equal Opportunity Employer (EOE). POET complies with all applicable federal, state and local laws regarding hiring and employment. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.