PROJECT ADMIN - CONSTRUCTION

Job Posted 4/3/2025
Capital Electric Construction Company
Kansas City, KS 66115
United States
Job Description
Responsible for understanding, upholding, and promoting the Everus 4EVER Strategy.

Employees | Value | Execution | Relationships

JOB SUMMARY

Assist in the administration and coordination of construction project documentation.

MINIMUM QUALIFICATIONS

  • High school diploma/GED
  • 2+ years of administrative/project support in construction is required.

PREFERRED QUALIFICATIONS

  • Strong Excel experience is preferred.
  • Knowledge of Dexter & Chaney's Spectrum software is preferred.
  • Knowledge of Procore construction management software is preferred.
  • Experience working with sales tax in Kansas and Missouri regarding payroll and accounts receivable is preferred.
  • Experience with T&M and AIA billings is highly preferred.

KEY SKILLS & COMPETENCIES

  • Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner.
  • Demonstrated knowledge and skills in the use of various Microsoft Office applications including Word, excel, and Outlook.
  • Knowledge and understanding of general office procedures.
  • Must have excellent oral and written communication skills.
  • Must have the ability to manage multiple priorities and meet deadlines.
  • Must be able to maintain confidentiality.
  • Must be able to work well with others and contribute to a team-oriented work environment.

JOB RESPONSIBILITIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
  • Assist Project Managers with project documentation, including filing and maintaining drawings, RFI, submittal, and other project-based logging systems.
  • Coordinate the distribution of job documents to both internal and external parties, as necessary or as appropriate per company procedures.
  • Interface with both internal and external individuals involved in the projects, such as project team members, owners, general contractors, subcontractors, and vendors.
  • Maintain ongoing communication related to projects, respond to inquiries, seek information, and provide information as necessary to ensure the smooth administration of each job.
  • Utilize company accounting system to enter or update project data and other pertinent information.
  • Issue Purchase Orders for projects, material, and equipment.
  • T&M and AIA Billings
  • Update customer rates with Union rate increases
  • Manpower tracking
  • Write and submit POs to vendors
  • Set up jobs/projects
  • COIs: monitor vendor COIs, pull COIs for projects
  • Obtain W9s for vendors and subcontractors
  • Monitor tax exemption certificates for tax exempt projects
  • Update and distribute job info sheets
  • Other duties or tasks as assigned.

COMPENSATION & BENEFITS

  • Pay is commensurate with experience.
  • We offer outstanding benefits, including health benefits that begin on your first day!
    • Competitive Health, Dental, and Vision benefits including a medical plan with no employee premium
    • Company provided Life insurance with the option to purchase additional coverage
    • Company provided AD&D insurance with the option to purchase additional coverage
    • Health Savings Account with annual Employer Contribution
    • Flexible Spending Account, offering both Health Care Spending and Dependent Care Spending
    • 401(k) with employer match (fully vested on day 1!)
    • Paid holidays
    • PTO

ADDITIONAL INFORMATION

  • Will be subject to company's background check, credit check, and MVR (will vary by position).
  • Will be subject to company's drug screen program.
  • May be required to submit to periodic background checks if position requires access to security sensitive business locations and/or systems.
  • May be required to maintain a valid driver's license.
  • Veterans\Individuals with Disabilities\Equal Opportunity Employer.

APPLICATION DEADLINE - April 18, 2025

JOIN THE CAPITAL ELECTRIC CONSTRUCTION COMPANY TEAM

We are always looking for motivated, hard-working people to join our team. Build the Midwest while you build your career with us!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)